Purchase Orders

Purchase Orders and Contracts

Purchase Orders are issued by the Authority’s Qualified Purchasing Agent. A voucher will be sent to the vendor for signature and must accompany each invoice and/or certified payroll for payment.

Cancellation Of A Purchase Order

A purchase order or contract may be cancelled only with prior approval of the Purchasing Agent. The Authority may cancel a purchase order or contract because of unsatisfactory performance or no performance by the contractor as approved by the Purchasing Agent.
A contractor may request a cancellation of a purchase order or contract or portion thereof, because of circumstances beyond their control. Under these circumstances, only the Purchasing Agent will consider such requests when submitted in writing with proper documentation.

Delivery And Inspection

Deliveries must be made in compliance with the instructions indicated on the Purchase Order/Contract.

Unauthorized Substitutions

Product substitutions shall not be made by any contractor or supplier without prior approval or the receiving department or Purchasing Agent. Substitutions must be equal quality and at or below the quoted price. The Purchasing Agent will make the final decision.

Damaged Goods

New Jersey Pay to Play threshold for all contracts is $17,500.00 per N.J.S.A. 19:44A-204 et seq. aggregates per for all vendors. Proper paperwork must be completed prior to issuance of the purchase order and/or contract.

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